Justice for all low-income people in Washington

Pro Bono Coordinator

The Northwest Justice Project (NJP) is a not-for-profit statewide law firm that pursues its mission through legal representation, community partnerships, and education to combat injustice and promote the long-term well-being of low-income individuals, families, and communities throughout Washington.  

NJP is hiring an attorney to serve as Pro Bono Coordinator.  The Pro Bono Coordinator (PBC) will develop and integrate volunteer attorney activity with NJP’s advocacy work across the state.  The PBC is responsible for oversight of NJP’s mandated private attorney involvement activities, volunteer attorneys working in and with NJP offices/units, and other pro bono opportunities (i.e. law students, paralegals) sponsored by NJP.  The position oversees NJP’s compliance with the Legal Services Corporation’s (LSC) private attorney involvement requirements.  

The PBC reports  to the Client Access Directing Attorney.  PBC supervises NJP staff responsible for implementing and overseeing volunteer projects including: the Contract Attorney Program, LSC Pro Bono Innovation Fund (PBIF) or other private or publicly funded volunteer attorney projects, and pro bono support staff as applicable.  The PBC is responsible for direct and indirect oversight of volunteer compliance with NJP pro bono program and regulatory requirements, and works with office/unit staff to address any volunteer performance or quality of services issues.  This is a full-time position.  

DUTIES AND RESPONSIBILITIES  

Program Development and Management

  • Develops and deploys NJP pro bono framework and systems to integrate volunteer attorney client services with NJP case acceptance and case management and reporting systems.  
  • Develops, initiates and maintains substantively targeted partnerships with law firms and corporate counsel to support NJP strategic advocacy initiatives and expand service capacity to address existing and emerging client needs, including general client services panels statewide.  
  • Annually secures broad community input to develop/revise NJP’s Private Attorney Plan in compliance with LSC regulations.

Legal Community Involvement

  • Along with the Advocacy Coordinators and Managing Attorneys, develops and helps support relationships between NJP advocates, pro bono attorneys, and volunteer lawyer programs statewide.
  • Responds to requests for partnerships on projects or other collaboration relating to private attorney involvement. 
  • As appropriate, is liaison with the Pro Bono Council and local volunteer attorney programs.
  • Provides visibility within NJP and the broader access to justice community of specific accomplishments and contributions of attorneys who volunteer their time and expertise to assist NJP clients and advance our mission.

Internal Coordination

  • Works with NJP’s advocacy leadership to develop, implement, and maintain a program-wide pro bono system. 
  • Coordinates with Advocacy Coordinators, regional offices and special populations units to develop and implement pro bono projects. 
  • Determines need for, and coordinates staff support to, volunteers generally, in specific instances; discusses needs with other staff, and coordinates provision of support to volunteers. 

Recordkeeping/Compliance

  • Ensures PAI data integrity in LegalServer and oversees reporting needs related to these activities.
  • Ensures all volunteer attorney cases and related staff supervision time are accurately reflected in LegalServer.
  • Provides PAI data for annual LSC grant activity reports
  • Reports to NJP Board of Directors on PAI activities and presents LSC required PAI Plan. 
  • Ensures case assignments are consistent with the preferences of volunteer attorneys and program needs.
  • Tracks cases to ensure timely handling and assures compliance with Legal Services Corporation regulations. 
  • Maintains records of all cases to ensure proper oversight.

Training Responsibilities

  • Develops and implement systems for volunteer attorney recruitment, onboarding, support and retention. Works directly with volunteer attorneys, coordinates support for the volunteer attorneys on specific cases.
  • Determines need for training of volunteers; develops plan for provision of training: coordinates training with appropriate staff; implements training as planned.
  • Ensures volunteer attorney staff statewide are adequately trained on intake and eligibility requirements, case statistical reporting requirements, and use of the case management system to meet these requirements. 
  • Supervision of NJP Staff and Volunteer Lawyers
  • Recruits, coordinates and supports placement of volunteer attorneys in offices and projects best matched with their service interests and availability. 
  • Supervises NJP staff responsible for implementing internal volunteer programs (i.e Contract Attorney Program, PBIF), supports regional office staff working with local volunteers, and directly or indirectly supervises volunteer lawyers in new or start-up projects. Fosters effective collaborations between paid NJP staff and volunteer staff.

As applicable, the Pro Bono Coordinator will be responsible for assuring consistency in implementation and use of program policies and procedures, including:  

  • NJP Hiring Practices Program process related to performance review of volunteer attorneys
  • Administrative and Accounting Procedures, including Timekeeping and Grant Compliance
  • Personnel and Volunteer Policies 
  • NJP’s Race Equity and Justice Initiatives 
  • NJP Program Policies 
  • Other program policies and procedures as from time to time established and/or revised by NJP

Equity and Inclusion

NJP has an organizational commitment to fight racism and to incorporate equity and inclusion in both the work we do and work environment we create.   All staff are expected to uphold this commitment and approach their role with a desire to learn and grow in this area. The PAI Program Manager is expected to act as a leader in these efforts with a willingness to identify, address and combat personal and organizational weaknesses.

QUALIFICATIONS

Required:

  • Strong organizational, interpersonal, communication, and time management skills
  • Experience in training and/or mentoring attorneys or other professionals 
  • Cultural competence and ability to work in a diverse and mission-driven legal environment
  • Interest and/or experience in poverty law and/or working with low-income persons or others facing significant barriers accessing the justice system.
  • Facility with Microsoft Office Suite and electronic case management systems
  • Washington bar membership or eligibility to attain membership through taking the next Washington bar examination or admission under APR Rule 3(c).

Helpful:

  • Experience recruiting, supervising, and/or mentoring volunteers in mission-driven efforts serving marginalized or underserved communities
  • Experience with professional volunteers a plus
  • Experience working in legal aid, or large private firm or legal department in meeting pro bono commitments
  • Familiarity with LSC rules, regulations and reporting relating to pro bono programs is helpful
  • Demonstrated resourcefulness and experience envisioning and implementing new projects
  • Self-directed and comfortable working in a fast paced, ever-changing environment

COMPENSATION: 

Starting salary is based upon years of experience, with an annual salary range starting at $63,933 to $117,754.   We offer a comprehensive benefits package which includes 100% paid employee health premiums and significant premium shares for family health premiums, as well as generous time off.

Hours of work: NJP’s typical client office hours are 9:00 – 5:00, Monday through Friday.  Attorney positions are exempt and those in the position are expected to work the hours needed to meet the professional responsibilities.  Due to the nature of this position, non-traditional hours may be required.

To Apply:  Submit a letter of interest, current resume and writing sample to Karen Holland at attorneyresume@nwjustice.org. Cover letter and email subject line should clearly reference “Pro Bono Coordinator.”   Cover letter should include description of any past experience, personal or professional, with low income or other marginalized communities.  The Northwest Justice Project is especially interested in qualified candidates whose professional, personal and/or service experience allow them to contribute to and support the legal aid community’s commitment to race equity.  

Application deadline: August 15, 2019.

NJP is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. NJP actively promotes mutual respect, acceptance, teamwork and productivity. NJP is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious reference, marital status, sexual orientation, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, people who identify as transgender, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process or for more information about the project should contact Karen Holland at (206) 707-0802.