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Executive Assistant | Seattle, Washington

 
The Northwest Justice Project (NJP) offers a unique opportunity to work in a mission-driven organization serving the legal aid needs of Washington’s low-income individuals, families, and communities. NJP is currently seeking applications from qualified candidates interested in serving as Executive Assistant (EA) to the seven-member executive management team. This position brings a variety of duties with exposure to all facets of the organization. This is a full-time position located in NJP’s Seattle administrative office.
 
The EA reports to the Executive Director and supports the executive team in a broad range of administrative and clerical duties.  This position interacts with sensitive information and requires strict confidentiality.
 
The EA’s primary role will be assisting the Executive Director in supporting the work of the organization’s Board of Directors including maintaining board documentation, preparing agendas, and preparing and distributing board meeting materials.
 
The EA is required to attend and take minutes for specific program meetings including, but not limited to Board of Directors’ meetings (quarterly Saturday AM) and Senior Attorney meetings (monthly).
 
The EA ensures administrative office operates effectively and efficiently and is organized.  The EA will be the primary contact for program travel, notary renewals, and other day-to-day administrative staff support and other assignments as needed. 
 
The EA will provide regular ongoing support to the other members of the management team.  These duties include:
  • maintains documentation and recordkeeping associated with grant reporting
  • scheduling meetings, planning for and assisting with NJP’s annual All-Staff meeting and related activities
  • ongoing update and maintenance of NJP’s donor database 
  • assistance with communications such as print and electronic newsletters and campaigns, Annual Report, marketing materials and other information for internal and external audiences related to program activities
  • assistance with event logistics such as guest registration and communications;
  • general administrative support for staff recruiting and onboarding activities
  • assistance in maintaining personnel records
  • provide administrative support for management team during labor negotiations and related activities
The EA will be expected to routinely interact with a diverse group of individuals at all levels of the organization with sensitivity and cultural competence and to be able to meet the expectations and demands of an active non-profit law firm environment, committed to race equity in all aspects of its operations and service delivery.  
 
The successful applicant for this position will have the following qualifications and experience or demonstrated abilities: 
  • Minimum 5 years’ experience providing administrative support to those in a management position, 
  • Experience in large non-profit organization preferred 
  • Strong organizational skills and attention to detail
  • Excellent written and oral communication skills
  • Ability to multi-task, exercise initiative, work independently 
  • Comfortable with electronic office environment and competence with all standard computer based office systems, including Microsoft Office, Excel, Publisher, and Adobe Professional
  • Experience with organizational systems related to human resources, fundraising, communications, grant compliance, or other administrative activities is helpful.
  • Competence with CRM systems such as (or similar to) Little Green Light.  Experience or ability to learn systems such as MailChimp, Eventbrite, Flickr, Constant Contact and Survey Monkey 
  • Professional demeanor, patience, good humor, and the ability to handle stress and the demands of high performance expectations
  • Honesty, trustworthiness and ability to maintain confidential and sensitive information 
  • Demonstrated experience and/or connection to NJP’s client communities is preferred.
  • Cultural competence and the ability to work with diverse personalities, communication and work styles, and varied administrative support needs
  • A commitment to race equity is required
SALARY: Salary is dependent upon experience. NJP offers an attractive benefits package, including medical, dental and life & disability coverage.
 
TO APPLY:  Interested candidates should send a cover letter and current resume to: Karen Holland, Director of Human Resources at resume@nwjustice.org. Email subject line should clearly reference “Executive Assistant” position. Cover letter should include description of relevant experience including personal or professional engagement with low income and diverse communities. 
Application deadline: until filled.
 
NJP is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. NJP actively promotes mutual respect, acceptance, teamwork and productivity. NJP is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious reference, marital status, sexual orientation, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, people who identify as transgender, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process or for more information about the project should contact Karen Holland at (206) 707-0802.