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Executive Assistant | Seattle, WA

The Northwest Justice Project (NJP) is a not-for-profit law firm whose mission is to secure justice through high quality legal advocacy that promotes the long-term well-being of low-income individuals, families and communities through legal representation, community partnerships, education and other advocacy.  NJP is currently seeking applications from qualified candidates interested in serving as Executive Assistant (EA) to the four-member executive leadership team. This position brings a variety of duties with exposure to all facets of the organization.  The EA reports to the Executive Director and supports the executive team in a broad range of, administrative and clerical duties.  This position interacts with sensitive information and requires strict confidentiality.

The EA’s primary role will be assisting the Executive Director in supporting the work of the organization’s Board of Directors; documentation and recordkeeping associated with grants, scheduling meetings, planning for and assisting with NJP’s annual All-Staff meeting and related activities.

The EA will be the primary contact for program staff and board member travel needs, notary renewals, and other day-to-day administrative staff support and other assignments as needed. 

The EA is required to attend and take minutes for specific program meetings including, but not limited to Board of Directors meetings (quarterly Saturday a.m.) and Senior Attorney meetings (monthly).

The EA will be expected to routinely interact with a diverse group of individuals at all levels of the organization with sensitivity and cultural competence and to be able to meet the expectations and demands of an active non-profit law firm environment, committed to race equity in all aspects of its operations and service delivery.  

The successful applicant for this position will have the following qualifications and experience or demonstrated abilities: 

  • Minimum 5 years’ experience providing administrative support to those in a management position
  • Experience in large non-profit organization a plus 
  • Prior experience in a law office or legal organization is helpful
  • Strong organizational skills and attention to detail
  • Excellent written and oral communication skills
  • Ability to multi-task, exercise initiative, work independently 
  • Honesty, trustworthiness and ability to maintain confidential and sensitive information 
  • Cultural competence and the ability to work with diverse personalities, communication and work styles, and varied administrative support needs
  • Comfortable with electronic office environment and competence with all standard computer based office systems, including Microsoft Office, Excel, Publisher, and Adobe Professional
  • Experience with organizational systems related to human resources, fundraising, communications, grant compliance, or other administrative activities is helpful
  • Professional demeanor, patience, and the ability to handle stress and the demands of high performance expectations
  • Demonstrated experience and/or connection to NJP’s client communities is preferred
  • Commitment to race equity is required

NJP has an organizational commitment to fight racism and to incorporate equity and inclusion in both the work we do and work environment we create. All staff are expected to uphold this commitment and approach their role with a desire to learn and grow in this area. 

Starting salary is based upon years of experience, with an annual salary range of $51,803 to $82,412.  We offer a comprehensive benefits package which includes 100% paid employee health premiums and significant premium shares for family health premiums, as well as generous time off.

TO APPLY:  Interested candidates should send a cover letter and current resume to: Karen Holland at Email subject line should clearly reference “Executive Assistant” position. Cover letter should include description of relevant experience including personal or professional engagement with low income and diverse communities. 
Application deadline: March 4, 2019.

NJP is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. NJP actively promotes mutual respect, acceptance, teamwork and productivity. NJP is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious reference, marital status, sexual orientation, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, people who identify as transgender, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process or for more information about the project should contact Karen Holland at (206) 707-0802.